Bookkeeping Services For The Small Business Community

5 Common Small Business Financial Mistakes

1. Mismanaged receivables. This can result in an inaccurate picture of where the firm’s finances stand, lead to cash flow problems, and create headaches at tax time. One solution is cloud accounting, which lets a firm bill its clients or customers and maintain records from anywhere. And there is now software that automates billing, late notices, and online payments.

2. Failure to carefully file receipts. When you look at a bank or credit card statement and cannot figure out a charge or debit and can’t locate the receipt related to the expense, it is a sign of weak controls and an omen of nightmares at tax time. There now is software that lets you take snap­shots of receipts so you can file them digitally.
4. Not using a professional tax preparer. Do not do your own taxes. Good tax pros are current,
find deductions you don’t know about and know
how to avoid sparking IRS and audits.

5. Not using your CPA for key business decisions.

Getting your accountant’s opinion or help on important business decisions such as hiring, large purchases, software upgrades, securing business loans and certain financial transaction& can save you more than the advice costs
Source: Isaac M. O’Bannon, “Don’t Make These 5 Mistakes,” www.cpapracticeadvisor.com/news, 1/1/16

Bookkeeping 101: Do You Need A Chief Financial Officer?

Many business owners fill a number of roles in their company: Chief Executive Officer, Operations Manager, Personnel Manager, Purchaser, Buyer, Controller and even Customer Service and Sales Manager! The list can be overwhelming and so can the job.

But, at some point, the strategic owner realizes he or she must eliminate a number of the roles that have grown up around them and delegate these to capable people. And one of the most critical of these is the position of Chief Financial Officer, or the CFO.

Bookkeeping 101 and Your New CFO

The CFO thinks and works through the lenses of both an entrepreneur and a manager. This typically means seeing the financial goals of the company as an entrepreneur would in terms of risk assessment and increasing profitability. But he also understands the necessity of systems, controls, and the need to manage the company finances effectively and properly. He works very closely with the CEO or business owner to analyze reports, check the cash flow, examine current trends, and set future financial strategy.

Typical duties of a CFO include setting goals, objectives, and strategies for the financial management of the company. This will likely involve overseeing the activities of the accounting department, implementing proper auditing procedures and internal controls, and analyzing financial reports and making recommendations based on those reports to the CEO or business owner.

Often, a good CFO will be advising upper management on how economic conditions or trends may impact the business and be involved in supervising investment and loan activities.

Does Your Business Need a CFO?

Hiring a CFO can help take your business to another level of growth and make it possible for your company to have more profitability than ever before. But actually hiring a CFO is a big decision. As the owner, you have probably overseen the financial aspects of your business since the beginning. Some business owners are hesitant to hire a CFO because they are concerned over the increased expense of paying for the additional “C-level” salary.

But hiring a CFO at the right time can help you build the long-term success of your company. A good CFO will provide a level of expertise regarding the financial health and potential of your company that you are probably not capable of. Yet, by having someone competent in that role, it frees you up to do what you do best: build your business and chart the course towards your business vision. With a good CFO providing sound financial direction and understanding, you are better positioned to make well-informed decisions.

Hiring Your New CFO – How To Know It’s Time

While it may be difficult to hire a CFO too soon, it is far more likely to make the misstep of hiring one too late. For many small businesses, a full-time CFO may be an unnecessary luxury. But how can you know when it really is time? Here are five indications that, together, can be instrumental in cluing you in that a new CFO may be in order.

Increasing Gross Annual Revenue

As a company’s revenue increases, it becomes much more beneficial to hire an experienced professional to help manage the financial operations. While a company with relatively low revenue cannot justify the expense of a CFO, a company that is earning revenue in the range of $5 million to $8 million annually will have financial management complex enough to warrant the addition of a CFO.

Rapid Annual Business Growth

Your company may not be at the $5 million level yet, but if the growth rate of your company is increasing substantially then it might be beneficial to hire a CFO sooner than later. For example, if your company’s growth is more than 20 to 25 percent each year, then you shouldn’t wait to bring on a CFO.

Increasing Number of Employees

A rough guideline for judging the level of operational complexity is having a business with more than 40 or 50 employees. At that stage you should probably hire a CFO. In addition to the operational and leadership burden this size of business represents for the CEO, there are many compliance rules and laws that must be considered when a company reaches 50 or more employees.

Growing Product Mix

A business with one product or one service is relatively easy to manage. However, adding multiple product lines or service offering can make everything far more complex. Pricing, direct costs, distribution and delivery costs not only increase, but managing it all financially becomes far more complicated. If your company is adding more products or services to the mix, then you will certainly benefit from having a financial executive overseeing that part of your organization.

Considering Taking the Company Public

For many business owners, this is the pinnacle of success. Being in a position to offer shares in your company through an initial public offering (IPO) can be exhilarating and frightening. Money and all the complexities of your business’s finances come to the forefront now.  If you are thinking that your company may be on a path to go public, then a CFO can be very beneficial. Among other things, audits are required if a company is interested in initial public offerings (IPOs).

The Role of a CFO and Bookkeeping 101

Perhaps the idea of hiring a full-time CFO still fills you with uncertainly. The expense involved threatens to outweigh the perceived benefits. Your Bookkeeping 101 instincts keep telling you “Soon, but not yet.” If that is the case, then you might consider the option of having access to a part-time financial professional instead. Outsourcing some or all of the needed function of a CFO is a viable alternative. A professional working on an “as-needed” basis can manage your current CFO needs allowing you to benefit from the services while saving money at the same time.

When you reach the stage in your business where you may have to consider the services of a Financial Manager please do not hesitate to give Horne Financial a call. We would gladly help you to determine what level of financial skills you should be recruiting for.